Compliance Schedule Regime

Building Warrant of Fitness & IQP/LBP Register

• What is a Compliance Schedule?
• What is a Building Warrant of Fitness (Form 12)?
• What is a Certificate of Compliance (Form 12A)?
• Specified System Categories
• What is a specified system?
• Who can inspect building systems?
• What is Council’s involvement?
• What is an IQP/LBP Register?
• Where can I get more information?
• DBH Website
• Download IQP/LBP Register (120Kb PDF)

What is a Compliance Schedule?

This is a document issued by the Council listing the inspection, maintenance and reporting procedures for specified systems and features in a building (such as fire alarms, emergency lighting, lifts, air conditioning) to ensure their continued safety of operation. A Compliance Schedule may be required for any building other than a single household unit, however a single household unit may require a Compliance Schedule if it is serviced by a Cable Car, for example.

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What is a Building Warrant of Fitness (Form 12)?

A Building Warrant of Fitness is a specified form which is renewed by the owner annually. The owner signs the Building Warrant of Fitness form stating that all the specified systems in their building have been inspected maintained and recorded as per the requirements of their Compliance Schedule.

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What is a Certificate of Compliance (Form 12A)?

Much like the Building Warrant of Fitness Form above which is signed by the building owner, the Certificate of Compliance is signed by the IQP/LBP stating that the specified systems in the building have been inspected maintained and recorded as per the requirements of the Compliance Schedule.

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What is a specified system?

A building system can be a system like a lift, fire alarm, air conditioner, automatic sprinkler, emergency lighting or automatic backflow preventer connected to a drinkable water supply etc. The owner is responsible for keeping these systems in good working order and maintaining a safe and healthy building.

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Specified System Categories

0    Cable Car
1    Automatic Systems for Fire Suppression
2    Automatic or Manual for Emergency Warning Systems
3    Electromagnetic or Automatic doors and windows
4    Emergency Lighting Systems
5    Escape Route Pressurisation Systems
6    Riser Mains for use by Fire Services
7    Automatic Backflow Preventers
8    Lifts, Escalators, Travelators or other systems for moving people or goods within buildings
9    Mechanical Ventilation or Air Conditioning systems
10   Building Maintenance units providing access to exterior & interior walls of building
11   Laboratory Fume Cupboards
12   Audio Loops or other assistive Listening Systems
13   Smoke Control Systems
14   Emergency Power Systems for, or signs relating to a system or feature specified above
15   Means of Escape from Fire
        1) Systems for communicating spoken information intended to facilitate evacuation and,
        2) Final exits (as defined by clause A2 of the Building Code) and,
        3) Fire Separation (as so defined) and,
        4) Signs for communicating information intended to facilitate evacuation; and,
        5) Smoke separations (as so defined).

(The following systems are to be used if applicable)

01   Safety Barriers
02   Means of Access and facilities used by persons with disabilities
03   Hand held hose reels for fire fighting
04   Signs that are required by the building code or by Section 120

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Who can inspect building systems?

The building owner is required to have the systems serviced, tested and maintained in accordance with their Compliance Schedule, and keep records of all work undertaken on the systems. The owner must refer to their Compliance Schedule to clarify whether they can carry out the inspection themselves or whether it must be done by an IQP/LBP. In most cases an IQP/LBP is required due to the complexity of electrical, electronic or mechanical systems. Some owners who prefer to save on costs may check passive systems like means of escape, safety barriers, disabled facilities, signs, etc.

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What is Council’s involvement?

The Council’s role involves the initial processing of a Compliance Schedule when submitted with plans and specifications for new developments. Council accepts the owners annual Building Warrant of Fitness Statements and IQP/LBP Certificates of Compliance and associated documents, maintains registers of IQP/LBP (to ensure that the IQP/LBP is suitably qualified) and auditing the building owners to ensure that records are kept of the servicing, testing and maintenance of the building systems.

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What is an IQP/LBP Register?

An IQP/LBP register is a list of approved Independent Qualified Persons/ Licensed Building Practitioners. The list defines on which specified systems the IQP/LBP are authorised to carry out testing and maintenance. For example, if a building owner has a fire alarm that requires testing and maintenance they would refer to the IQP/LBP register to check that not only is the person an approved IQP/LBP, but they are also approved for that particular specified system. 

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Where can I get more information?

A flowchart poster is available from all Council Service Centres, this outlines the process and requirements of Compliance Schedule/Building Warrant of Fitness Regime. Contact us and we will be happy to post one to you.

For enquiries please use our normal contact details and ask to speak to the Building Warrant of Fitness Monitoring Officer for technical matters or Environmental Support Officer for administrative matters.

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DBH Website

You can find more information on Building Warrant of Fitness from the Department of Building and Housing website at http://www.dbh.govt.nz/ 

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